Practice Management Software Built for Modern Mental Health
Trusted by therapists, psychologists, coaches and counselors across Canada. Manage your practice, not the paperwork.
- No 1-on-1 onboarding needed — get up and running in minutes
- Everything is automated and seamlessly integrated
- Start for free, see results fast
No credit card required • Full access to all features • Seamless setup
[Dashboard Preview: Therapist managing appointments with patient list and calendar view]
Trusted by 1000+ mental health professionals across Canada
“I save 3 hours every day on admin work. CareCircle has transformed how I run my practice.”
“The easiest practice management software we've used. Setup took minutes, not days.”
“Clients love the app experience. The telehealth quality is exceptional.”
“Finally, software that understands how therapists actually work. Highly recommended.”
Everything You Need to Run Your Practice
One integrated platform, zero headaches
Appointment Scheduling & Booking
- Unlimited patient scheduling
- Automated reminders (email & SMS)
- Calendar sync (Google, Outlook, iCal)
- Online self-service booking for patients
Secure Telehealth
- Built-in video conferencing (desktop & mobile)
- Screen sharing & session recording
- Auto-generated meeting summaries
- 160+ concurrent sessions/day capacity
Client Management
- Unlimited patient records with full history
- Secure client portal & journaling system
- Habit tracker for behavioral change
- Document organization & quick access
Electronic Health Records (EHR)
- Smart note templates (customizable)
- Session documentation automation
- Clinical measures & outcome tracking
- Full audit trail & version history
Billing & Invoicing
- Automated invoice generation & delivery
- Integrated payment processing
- Recurring billing setup
- Sliding scale fee management
Secure Messaging
- End-to-end encrypted messaging
- Shared file exchange within secure portal
- Message read receipts
- Mobile app push notifications
Admin & Analytics
- Practice performance dashboards
- Revenue tracking & reporting
- Session analytics & trends
- Staff management tools
Compliance & Security
- HIPAA & PIPEDA certified
- End-to-end encryption
- Data residency in Canada
- One-click PHI hiding
Simple, Transparent Pricing
Start free. Scale as you grow.
Professional
Start with a 14-day free trial
- Unlimited patients
- 160+ daily telehealth sessions
- Full appointment scheduling
- Mobile app access
- Secure messaging & teleconferencing
- Client journaling & habit tracking
- Billing & payments integration
- Note organization
- HIPAA/PIPEDA compliant
- Calendar management
- Session recording & summaries
- All updates & new features included
Frequently Asked Questions
Why Therapists Choose CareCircle
Built for Mental Health
Designed by clinicians who understand the unique workflows of therapy practices. Clinical measures and outcome tracking built-in.
Automated & Easy
No 1-on-1 onboarding needed. Everything is automated with seamless setup. Get up and running immediately with an intuitive interface.
Secure & Compliant
HIPAA & PIPEDA certified from day one with enterprise-grade encryption and Canadian data residency. Regular security audits included.
Truly All-in-One
Billing, scheduling, telehealth, notes, and patient portal in one place. No need for multiple subscriptions with seamless integrations.
Get Up and Running in Minutes
No 1-on-1 onboarding. Everything is automated and made easy through the app itself.
Sign Up
2 minCreate account with email, describe your practice, and confirm your information.
Connect
5 minAdd patients from a list or import, set up billing preferences, and sync your calendar.
Start Practicing
ImmediateBegin scheduling appointments, send secure messages, and use telehealth immediately.
Enterprise-Grade Security & Compliance
Your patients' data is protected with the highest security standards. HIPAA and PIPEDA compliant with end-to-end encryption and Canadian data residency.