CareCircle

For therapists, counsellors and psychologists in Canada

A calmer way to run your practice.

Scheduling, session notes, video sessions and invoicing in one quiet workspace, and a calm space that looks after your clients between sessions.

Get startedSee how it works

No credit card needed while CareCircle is in preview.

  • No passwords: passkeys or email codes
  • English and French
  • Intake and consent forms signed online
  • Video sessions built in
An example of CareCircle: a therapist's schedule for the day next to a client's home screen with their next session, a welcome message from their therapist, their signed forms and the 9-8-8 crisis line.

Start Monday knowing how their week went

Between sessions, clients can track sleep, mood, habits and journaling in the CareCircle app. When a client chooses to share, you open a short summary of their week before you meet, and walk in already knowing about the rough nights, the low entries or the habit that slipped.

  • Nothing is shared unless your client turns it on.
  • They pick which journal entries you see, and can stop sharing at any time.
  • Every summary you open is recorded in the access log.

In testing with early practices. The client app and shared weekly summaries are being tried by our first practices now.

An example of a weekly summary a client shared with their therapist: sleep was under their 7-hour goal on 5 of 7 nights, they kept 4 of 7 alcohol-free days and 5 of 7 evening walks, and they shared two journal entries marked with a low mood.

Everything your practice runs on

Scheduling, notes, video, forms and invoices, built to work together.

  • Notes in the client's chart

    Intake, session notes, appointments and invoices stay together in each client's file.

  • Forms signed online

    Send intake and consent forms. Each signed version stays with the client's file.

  • Invoices

    Templates with provincial tax presets. Record payments as they come in.

Also included

  • Recurring sessions and reminders
  • Video sessions in the browser
  • Private messages with clients
  • A web space for each client
  • Team roles and an access log
  • Sign-in without passwords
  • English and French

How it works

Set things up once, then spend your day on care.

  1. Set up your practice

    Add your details, documents, fees and branding in a guided setup, and import your client list from a CSV file.

  2. Welcome your clients

    Send one invitation. Your client signs in without a password, signs their forms and finds your welcome.

  3. Run your day in one place

    Sessions, notes, messages and invoices, side by side in one calm workspace.

Privacy and security

Privacy you can explain to your clients

CareCircle is built for health information. Here's what's in place today, in plain words.

Read our security practicesSee who processes data, and where

  • No passwords

    Everyone signs in with a passkey or a one-time code sent by email.

  • Roles for your team

    Owners, practitioners and staff get different roles and permissions.

  • An access log

    Owners see who viewed, changed or exported client information, and can export the log.

  • Automatic sign-out

    Idle sessions on the web sign out on their own.

  • Consent on record

    Signed forms and consent versions stay with each client's file.

  • Secure connections

    Every page and request travels over HTTPS.

Not yet: end-to-end encryption is still in development, and CareCircle holds no compliance certification today.

Pricing

Free while we're in preview

Explore everything that's ready today at no cost. No credit card needed.

At launch

$75 CADper practitioner, per month

New practices: first month free, then $30 CAD a month for the next three months.

Clients, admin staff and billing staff never pay.

Get started

No credit card needed while CareCircle is in preview.

Frequently asked questions

What's ready today, and what's next

Built in the open: what you can use today, and what lands next.

Ready today

  • Scheduling, recurring sessions and reminders
  • Video sessions in the browser
  • Client records, intake and session notes
  • Intake and consent forms signed online
  • Private messaging with clients
  • Invoices with provincial tax presets
  • The client space on the web
  • Team roles and an access log
  • English and French throughout

What's next

  • The client app for sleep, mood, habits and journaling, with shared weekly summaries (in testing with early practices)
  • Online payments
  • Phone and in-person consultations
  • Google Calendar sync
  • Online booking for new clients
  • End-to-end encryption of notes and messages

About

Why I built CareCircle

When I was in therapy, I was surprised by how many tools my therapist juggled: one for appointments, another for journal prompts, another for payments, another for our video calls, and their own phone number for texting me.

I wanted all of it in one place, organized and convenient, and built for the realities of running a mental health practice. I also wanted it to be calm to look at and a pleasure to work in.

CareCircle looks after both sides of the room. The tool that runs your practice also gives your clients ways to track how they're doing and care for themselves between sessions, so you see a fuller picture of their mental health and can offer better care.

I'm writing a paper on how this connected model can improve outcomes, and CareCircle keeps changing as we learn what works and what doesn't, guided by the evidence.

Nicholas Ponari

Founder

A calmer practice starts here

Free while CareCircle is in preview. No credit card needed.

Get startedSee what's ready today